Pricing
No setup fees. No hidden costs.
Just simple, transparent pricing for everyone.
- 30-day free trial
- No card info required
- Easy to set up
Send us your details and let’s see what we can do for you.
Standard
Essential staff scheduling and employee management tools
Contact us for a custom quote
No credit card required
What’s included:
- Unlimited sites/departments
- Unlimited shift notifications (email & push)
- Drag & drop rota planning
- Time-saving templates
- Powerful copying tools
- Free mobile apps
- Daily, weekly & monthly labour costs
- Holiday management
- Track sickness & absence
- Shift swapping
- Staff availability patterns
- In-depth reporting
- Customisable user permissions
- Calendar & HR integrations
- Free live chat & phone support
Pro NEW
Advanced planning and automation tools for all-out efficiency
Contact us for a custom quote
No credit card required
What’s included:
- Everything in our Standard plan, plus...
Pro features:
- Bulk actions – adjust thousands of shifts in one go
- Labour forecasting – see staff costs as a percentage of sales
- Budget caps – keep an eye on spending while scheduling
- Document storage – secure storage for your important docs
- Leave request rules — set custom rules for staff holiday requests
- Secure share links — add passwords & expiry dates to externally shared rotas
- Logbook — record staff appraisals, training dates, achievements & more
Add-ons
Time & Attendance
Let your employees clock in and out of their shifts either via their own smartphones or using a static terminal — instantly populating their individual timesheets with accurate data.
Track differences between scheduled and worked hours, monitor employee absence and lateness, and collect time data you can rely on for payroll.
- Mobile & on-site clocking in
- Automatically generated timesheets
- Clock-in reminders (email & push)
- GPS restrictions
- Terminal clocking-in (free app)
- Automated holiday accrual
- Automatic lateness flagging
- Compare scheduled vs. worked hours
- Payroll report & export
- Attendance reporting
SMS notifications
RotaCloud’s standard shift updates and rota-related notifications, delivered via text message to employees’ mobile phones.
- Automated shift notifications via text
- Text in for instant ‘next shift’ info
- Works on every phone; no need for an app or data
We’ve got your back
Join more than 4,000 businesses, across dozens of industries, who use RotaCloud every day.
No risk, big reward
We know you’ll love RotaCloud. That’s why we don’t have any setup fees or charge you just to get started. There’s just one, simple monthly fee, and you’re free to leave whenever you want.
We’re here for you
Our York-based support team are known for their fast and friendly customer service — and that service remains free, forever.
Steady as you grow
There are no surprises or hidden costs with RotaCloud. Our software is built to scale with your business as it grows — whether you plan to expand by 10 employees or 200, we’ve got your back.
Helpful answers to common questions
Check out the answers to RotaCloud customers’ most frequently asked questions.
Are there any setup costs?
None whatsoever. We’re confident that you’ll love RotaCloud, so we won’t charge you just for getting started. There’s only ever one, simple monthly or annual (you choose!) subscription fee to pay, and you’re free to cancel whenever you like.
Am I tied into a contract?
Nope. RotaCloud is a pay-as-you-go service with no long-term contracts or commitments. You can cancel your subscription anytime you like, and won’t be billed again.
What happens after the trial ends?
If, at the end of your free trial, you decide that you want to keep using RotaCloud, then all you have to do is add your payment info in your account’s settings. If you’re not quite ready, then don’t worry — just leave your account inactive and won’t incur any fees.
How do I pay for RotaCloud?
RotaCloud is billed monthly or yearly, and you can pay for your subscription by credit or debit card. Once you’ve added card details to your account, we’ll automatically take payment as per your billing cycle. SSL encryption and Level 1 PCI Compliance ensure that your payment data stays secure.
Will RotaCloud work with my computer?
RotaCloud is web-based — the only requirement is an up-to-date browser. We can’t guarantee 100% compatibility with all browsers, but RotaCloud will work with the latest versions of Chrome, Safari, Firefox, and Edge. It’s compatible with Mac and Windows computers, as well as most modern smartphones and tablets.
Which payment methods are supported?
We accept all major credit cards including Visa, MasterCard, and American Express. Unfortunately we don’t accept Maestro.
What if I want to cancel?
That’s fine! We’d be sad to see you go, but you can cancel your RotaCloud subscription at any time from within your account’s settings. You won’t be charged again and your account will remain open for any period you’ve already paid for.
Still need help? Let’s chat