Online HR software

Simplify your HR admin

Streamline your HR processes and eliminate repetitive admin tasks with RotaCloud’s built-in HR tools.

  • No card required
  • UK-based support
Employee documents storage screen in RotaCloud with list of stored documents and download button.

Cut the admin and effortlessly organise employee data with our handy HR tools.

Employee profile screens with name, date of birth, default wage and work schedule fields.

Employee profiles

A secure repository for your employee data

RotaCloud’s employee profiles gather all your staff’s info together in one place — safe, secure, and GDPR-compliant.

  • Personal information

  • Emergency contact details

  • Salary & wage rates

  • Holiday allowance and accrual rates

  • Roles worked

  • Typical work schedule

Annual leave & absence management

Easy leave management

Reduce time spent responding to leave requests and recording absence with RotaCloud’s comprehensive leave management tools.

RotaCloud has reduced our administration time by 40-50 hours per week.

Andrew Miller, Sports Operations Manager, Sheffield Hallam University

arrow pointing to Document storage image labelled Pro Feature

Document Storage

Store work-related documents securely — and find them fast

Save important employee and workplace documents in RotaCloud, so you'll never need to dig through hard drives or filing cabinets to find what you’re looking for.

Document Signing

arrow pointing to Document signing image labelled Pro Feature

Get signatures in seconds with online document signing

Forget the printouts and email attachments. RotaCloud lets you send important documents like employment contracts and non-disclosure agreements straight to your employees to sign electronically.

Document Acknowledgement

arrow pointing to Document acknowledgment image labelled Pro Feature

Be sure they’ve got the memo with Document Acknowledgement

Have a document that doesn’t require a signature but you still need your team to see? RotaCloud’s Document Acknowledgement feature can help.


Keep track of key dates & activities

Use RotaCloud’s logbook to record important past and future events, such as appraisals, awards, or workplace accidents.

You can also use the logbook to make a note of health and safety certificates that may be expiring, or any employee documents that need renewing.

Creating a logbook entry in RotaCloud for an employee appraisal.
Daily totals report in RotaCloud for 22–28 August showing hours in blue and costs in red.

Reports & records

Reliable HR reports

Use RotaCloud’s built-in reports to back up decisions or spot opportunities for improvement.

  • Time off & cover

    See the amount of holiday taken, swap requests, and Bradford Factor score for unplanned absence.

  • Time & attendance

    Lateness and absence by day of the week, overtime worked, and accrued holiday.

  • Hours & costs

    See employees’ average worked hours, and a breakdown of hours and costs by day.

Compliance & accountability

Automatic audit trails for easy decision-making

RotaCloud automatically keeps detailed records on many of your people management processes — from when your staff claim shifts and request leave, to managers changing rotas or editing timesheets.

A timesheet history record in RotaCloud showing employee clock-in time, manual adjustments, and note added.

Try RotaCloud free for 30 days

  • No card required
  • UK-based support